WordPress is a powerful platform that enables users to create and manage websites. It provides seven distinct user access levels, each with its own set of privileges and capabilities. This article will discuss the different user access levels in WordPress and how they can be used to create an effective website.
The seven access levels in WordPress include Administrator, Editor, Author, Contributor, Subscriber, Shop Manager, and Custom User Roles. Each of these roles has its own set of privileges and capabilities that allow users to control who can view or edit content on their website. Administrators have the highest level of control over the website while Editors are able to manage content but not change settings. Authors are able to write posts but not publish them without approval from an Editor or Administrator. Contributors can write posts but cannot publish them without approval from an Editor or Administrator. Subscribers have the least amount of control over the website as they are only able to read content posted by other users. Shop Managers manage online stores, allowing store owners to easily create, customize and manage their online shops with minimal effort. They also provide multiple options for customers to purchase products and services from their stores.
The current WordPress role categories are:
- Administrator is the highest level of user with full control over the site, including content, plugins, themes, users, etc. This user has access to all pages, posts, and admin functions, making it the ideal role for the content manager.
- Editor role in WordPress manages content, such as creating, editing, publishing, deleting posts/pages, moderating comments, and managing categories, tags, and links. Ideal for internal employees.
- Authors can manage and publish their own posts, edit and delete them, and manage their profiles, including changing passwords and info. Ideal for experienced freelancers/contractors.
- Contributors can create and edit posts, but not publish them. They can also comment on other posts. Ideal for new writers needing practice or freelancers needing approval before publishing.
- Subscribers can read and comment on posts and pages, but not create or edit them. They can update their profile page. Content managers use the subscriber level for authors who don‘t need access, such as internal employees or guest writers.
- Customers can view orders, files, and account info, but can‘t change the site or access admin features.
- Shop Manager in WordPress oversees store setup, product management, order processing, customer accounts, payment settings, shipping, taxes, and WooCommerce store management.
The capabilities of a website can be tailored to meet specific requirements by customizing existing roles and adding new roles as needed.
Content managers play an important role in keeping user access to content secure and up-to-date. It is essential for content managers to regularly review user access and make adjustments as needed. This ensures that users have the appropriate level of access to the content they need for their work, while also protecting confidential information from unauthorized access. By regularly reviewing user access, content managers can also ensure that users are not granted more privileges than necessary, which can lead to potential security risks.